Client Fleet Coordinator
Full Time • Waukesha
Ewald Fleet Solutions is a privately-owned company based in Wisconsin. We are renowned for our expertise in fleet management programs catering to businesses of all sizes, locally and nationwide. Our experienced team of professionals specializes in helping businesses comprehend and utilize the benefits of fleet leasing.
We are currently seeking a Client Fleet Coordinator, a pivotal role within our organization. The ideal candidate provides support for all sales activities and ensures that the company image is represented in a very professional manner. They will be responsible for managing the acquisition, upfitting, and delivery of vehicles for our clients, ensuring seamless coordination and communication throughout the process. This role involves close interaction with dealerships, upfitters, and clients to secure vehicles, quotes, and necessary documentation. The ideal candidate will be detail-oriented, have strong communication skills, and possess the ability to manage multiple tasks effectively while maintaining excellent client relations.
Key Responsibilities:
• Vehicle Acquisition:
We are currently seeking a Client Fleet Coordinator, a pivotal role within our organization. The ideal candidate provides support for all sales activities and ensures that the company image is represented in a very professional manner. They will be responsible for managing the acquisition, upfitting, and delivery of vehicles for our clients, ensuring seamless coordination and communication throughout the process. This role involves close interaction with dealerships, upfitters, and clients to secure vehicles, quotes, and necessary documentation. The ideal candidate will be detail-oriented, have strong communication skills, and possess the ability to manage multiple tasks effectively while maintaining excellent client relations.
Key Responsibilities:
• Vehicle Acquisition:
- Locate and acquire vehicles from dealer stock and place new vehicle orders as needed.
- Coordinate with dealerships to ensure timely delivery and accurate order processing.
• Upfitting & Graphics:
- Secure upfitting and graphic quotes from vendors.
- Coordinate with upfitters to ensure vehicles meet client specifications.
• Purchase Orders & Credit Verification:
- Issue purchase orders and verify credit standing for existing lease clients.
- Ensure all financial documentation is accurate and up-to-date.
• Documentation & Auditing:
- Prepare, audit, and verify lease contracts, invoices, and other necessary documents.
- Ensure accuracy in the lease worksheet and confirm correct tax rates.
• Delivery Coordination:
- Schedule and coordinate vehicle deliveries in a timely and efficient manner.
- Ensure all delivery-related documentation is completed and accurate.
• Client Education & Support:
- Provide exceptional client support, maintaining outstanding relations through timely follow-up and resolution of issues within 4 hours or less.
- Maintain client understanding of pricing and features related to fuel and maintenance programs.
- Assist clients with vehicle and driver enrollment in fuel and maintenance programs.
• Enrollment & Verification:
- Complete vehicle enrollment forms and verify the accuracy of Vehicle Maintenance Guides.
- Assist with vehicle information uploads for fuel and maintenance enrollment.
Qualifications:
• Proficiency in Excel and Word
• Proficiency in bookkeeping and data entry
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Knowledge of vehicle upfitting, leasing, and maintenance programs is a plus.
• Prior experience at a car dealership or in fleet management is a plus
What We Provide:
• Paid training
• Paid time off, paid holidays
• Full Benefits Package: Medical, Dental, Vision, 401K with Match, Life Insurance, and Short-Term Disability
• Company hosted outings and events.
Compensation: $19.00 - $24.00 per hour
Growing to Support Nationwide Fleet Management
Ewald Fleet Solutions is a team of automotive professionals that serves small-to-medium-sized companies as well as large international corporations both locally and nationwide.
Established in 1964, Ewald Fleet Solutions remains a family-owned business run by a highly experienced team of professional fleet managers who know the automotive industry inside and out. Our management team is intimately involved in each relationship and is knowledgeable of all of the details relating to each customer. Due to this close relationship with our customers, Ewald Fleet Solutions can adapt and react more quickly to our customers’ needs, and managerial involvement allows for quick decisions to be made on their behalf. Long-term relationships and the support of our customers are our number one focus.
We offer a full range of fleet management services, as well as cost management services, such as maintenance management, fleet fuel card programs, accident management, and titling and registration that result in time and cost savings for our clients. Lease, purchase, or rent we give our clients access to all makes and models of cars, trucks, and vans nationwide. We take care of nearly everything having to do with a company's fleet of vehicles allowing our customers to focus on running their business.
Ewald Fleet Solutions’ comprehensive services are delivered through the combined strength of our family of affiliates. This unique ability to leverage our existing family of products and services allows us to meet the specific needs of each of our clients in the most cost-effective means possible.
Careers at Ewald Fleet Solutions
We are always looking for bright, energetic people with experience in the automotive or vehicle leasing industry. If you understand the importance of providing outstanding customer service and valuing long-term relationships, we may have a place for you. We’d like to hear from you if you have the interest to further your career in the automotive industry or vehicle leasing industry.
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